0 comments on “You’ve Been Scanned”

You’ve Been Scanned

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By now most everyone is scanning. Nothing new there, but did you know that Data Systems Management offers you a way to scan all your old records and there is no indexing involved!

Index Free Scanning

Data Systems Management offers to you an index free scanning system for your old land deeds. This saves you untold amounts of time on the front end as well as on the back end. You will never have to remember how something was indexed or what file it was saved in while making an effort to retrieve it.  Data Systems will even take your previously scanned items and convert those to index free scanned images.

By using the Scanning option with Data Systems Management, your scanned records can be searched just like using the internet. This scanning application is so easy to use you can even utilize interns, or  young people looking for part time work to get all of your records scanned.

Data Systems Management is committed to bringing you quality products that improve your daily workflow.  Give me a call, I would love to come by and speak with you regarding our latest scanning option! You can reach me at awalker@datasysmgt.com  I look forward to hearing from you very soon!

 

 

 

 

0 comments on “Maintenance”

Maintenance

Image result for images of washing your computer

Maintenance.  Just the very word itself brings up dreary thoughts of things like home improvement, home maintenance, vehicle maintenance etc. etc. etc.  The list seems never ending!

With the help of Data Systems Management, your system maintenance can be a breeze!  We are here to offer our help along with IBM and are here to keep your systems covered under a maintenance contract.

Let’s be clear here,  There are actually several different maintenance contracts that need to be reviewed annually to ensure you are not left without coverage.

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So let us begin with the most important one.

 

Hardware Maintenance:

What is it and how does it benefit me?

To begin with hardware maintenance is the coverage you need should anything go wrong with your server.  You will need an IBM representative to show up and help diagnose the problem your machine is having.  Not having the maintenance coverage is not an option.  this coverage can pay for itself in one on site visit.

 

Software Maintenance:

What is it and how does it benefit me?

Software maintenance is critical in the event there is an update that is done and requires a tad more expertise than your office has or should there be a bug in the update etc.  Again, the maintenance contract can pay for itself in one on site visit.

 

DSM Software Maintenance:

Again, any update done by DSM on our software may contain an element that does not work properly with your exact system.  Even though we extensively look at each client’s system and take all things into consideration, an older server can create a problem with an update that is totally unexpected.  so just like in the above statement, signing a software maintenance contract with DSM on an annual basis is an absolute must.  With laws that constantly change, programming has to constantly change.  Any of these changes could create a problem with your server and that is not the goal we are trying to reach.

Wrapping things up:

DSM Software Maintenance:

In essence, the moral of the story is to keep your maintenance contracts under close supervision.  I know its just one more thing on your plate to think about so the changes I have made here at DSM promise to make this as easy as possible on the client.  Annually DSM sends out a letter asking for your DSM software renewal.    We ask that you read and sign the contract.  This will only take a few minutes of your time and it will increase your level of security in the event of a problem.  This is the software you work on everyday.  The software that operates your programs like payroll, tax, justice court, and your financial packages.  Think of your DSM software renewal as your daily insurance program.

Server Maintenance:

This one gets a bit trickier to keep up with, so I have created a system by which I track who has coverage and when that coverage expires.  It even tells me if the coverage is for 1 year, 3 years or 5 years.  It lets me know if you have 9×5, M-F coverage or if your coverage is 24×7 coverage.  As I stated it gets a bit trickier so I decided to take the bull by the horns and create a system for keeping you up to date on your coverage.  You will see a letter from me 90 days prior to your coverage expiring and each 30 days thereafter you will receive additional notifications letting you know that your maintenance is up for renewal.    This maintenance includes your actual hardware and your software.  The software I am speaking of here is the actual operating system software.  Think of this as a type of car insurance.  Just like your auto coverage, this contract covers your car and the engine so to speak.  the seen and unseen parts of your computer.

Now that your understanding has been refreshed on the value of maintenance coverage, please feel free to contact me at 601-573-6130 or awalker@datasysmgt.com to find out when your particular coverage expires.

I look forward to hearing form each of you very soon!

 

0 comments on “Louisiana Clerk of Court Conference”

Louisiana Clerk of Court Conference

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Data Systems Management will be attending the 73rd Annual Clerk of Court Conference being hosted by the French Acadian Clerks on May 8-11, 2018  and would like to extend an invitation for you to stop by our booth and meet with our sales associates, Alan Smith and Al Theriot of Harahan, LA.  While visiting our booth, please pick up your free gift, register for our door prize drawing, and ask about our LRMS Pronto-Rec.

0 comments on “Mississippi Justice Court Conference”

Mississippi Justice Court Conference

MS Bridge

Data Systems Management will be attending the Mississippi Justice Court Clerk Conference May 10-11, 2018 and would like to extend an invitation for you to stop by our booth and meet with Tommy Davis.  While visiting our booth, please pick up your free gift, register for our door prize drawing, and ask about our new forms for your office.

0 comments on “Indiana Recorder Conference”

Indiana Recorder Conference

Indianapolis

Data Systems Management will be attending the Indiana Recorder’s Conference April 17-19, 2018 and would like to extend an invitation for you to stop by our booth and meet with our sales associate, Annette Walker.  While visiting our booth, please pick up your free gift, register for our door prize drawing, and ask about our LRMS Pronto-Rec.

 

0 comments on “DSM Winter Client Appreciation 2017”

DSM Winter Client Appreciation 2017

 

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Data Systems Management will be hosting our annual client appreciation conference on November 21, 2017.  This conference will be hosted in our Clinton, MS office located at 1505 Clinton Business Park Drive.  We will have the pleasure of digging a little deeper into the ACA regulations and you will again have the opportunity to ask questions of Seale Pylate of Phelps Dunbar.  This is a service we are providing to you since the ACA and government fines are still an issue.  A large portion of Seale’s time will be allocated to your specific questions.

After a mid morning break, we will provide a brief overview of the much promised graphical payroll which is now live in multiple locations.  This new product boasts many exciting features such as Perpetual Report Archive , optional Direct Deposit, unlimited user, define NOTES with audit trail (yes you can track employee raises) global default time, entry for employee groups, and too many more features to list.

Our Time & Attendance system has been updated with new lower cost Android time clocks and we have enhanced the capability by executing mobile text punches with Geo-Location functionality.  The FLSA requirements are still mandatory, the monitoring of hours for ACA purposes and insurance coverage is still an issue, and fines for non-compliance it still a reality.

Lunch will be provided, there will be door prizes, and of course a little time for shopping while you’re in town.  The afternoon will be open for any further demonstrations and/or questions or topics that you would like to review with us.

Mark you calendar  NOVEMBER 21, 2017 and join us as we celebrate the beauty and the great people that make our state the best it can be.  We look forward to seeing you there!

 

 

 

0 comments on “Justice Court Clerk Conference”

Justice Court Clerk Conference

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Data Systems Management is pleased to invite you to stop by our booth during the upcoming Justice Court Conference to be held in downtown Jackson, MS November 2nd and 3rd, 2017.   This conference is being hosted by the Mississippi Judicial College.

We have a gift for you just for stopping by.  We also have some new software that will enhance your job now.  We are looking forward to seeing each of you.  Please stop by the booth, pick up your free gift, visit with our representatives,  and see our newest software.

0 comments on “TGIF!”

TGIF!

           FINALLY FRIDAY!!!!!!

TGIF
Excited for the Weekend!

We’ve all felt the pressure of daily tasks that need to get done and know how it is when one or more of those tasks are not completed on time or in the fashion we quite wanted.  As the work week progresses, we feel more and more pressure to get a project completed or to at least make a deadline in a project.  This creates for us an environment of stress that we dread walking into on Monday and love to leave on Friday.

Thus we end up with these two phrases:  THANK GOD IT’S FRIDAY! and OH GOD IT’S MONDAY (sad face here ).   While we laugh and joke about this each week that rolls around, the simple truth is we need a better way of performing our tasks.

Data Systems has just completed work on our Graphical Payroll Update along with our Time and Attendance System.  These two programs work independently as well as in harmony to give you a better way to manage your tasks.

Let’s begin with our Graphical Payroll.

For starters, our graphical solution offers a dashboard that allows you the convenience of notifications of recent changes to the system.

Payroll Security , drop down windows, multiple new reports, column sorting are all a part of the new graphical payroll update.  There are many more options that are not listed here that affect the way your day to day operations are handled.  Items like the ability to print/re-print W-2 for a single employee, or re-print employee check information as well as displaying all Demand Reports in a PDF format for reviewing, printing, or downloading.

If you are interested in a demo of this application, please contact Data Systems Management at 601-925-6270.

When your payroll is upgraded with our new graphical solution, your days will be easier as all your needs are technically just a click away.

Your new catch phrase will be TGIM – Thank Goodness It’s Monday!  You may still use TGIF, but at least payroll wont be the reason why.

In my next post I will discuss the Time and Attendance Application available to you through Data Systems Management.

Stay Tuned…
0 comments on “MACA Summer Conference 2016”

MACA Summer Conference 2016

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What’s missing in this picture?  You are!  The MACA conference is coming up in a few short weeks.  Data Systems Management is looking forward to visiting with you during the week of July 19-22, 2016.  Please stop by our booth to find out what’s new.  Or stop by to let us know what we can do to improve our services toward you.

 

0 comments on “Chancery Clerk Summer Conference 2016”

Chancery Clerk Summer Conference 2016

conference

 

Well it’s that time again and Data Systems Management could not be more excited about the upcoming Chancery Clerk Conference!  We have a lot of new and exciting applications to show you and we are confident they will be beneficial to you.  Please stop by our booth during the conference to say hello and to meet with the DSM team.  We are here to help move your county into an easier working environment while keeping you up to date on the latest and best software in the business.  We have over thirty years of experience with county governments and municipalities.  Our development, install, and support teams are always as simple as a phone call away.  Our sales team will be available in Natchez at the Convention Center on July 12 through July 14 as well as Jeff Brown our Land Redemption Specialist.  Again we are super excited about the possibilities that await you!  When you visit ask about any upgrades or changes that we’ve made to our Land Redemption Package, Time and Attendance, Payroll, and Scanning options.