ELECTRONICALLY CAPTURE and PRINT APPLICANT Homestead Exemption SIGnature
Applying for a Homestead Exemption has just become much easier with Data Systems Management’s ProntoSIG application. The current process requires the Applicant and the Deputy Clerk to sign up to four copies of the document. With ProntoSIG, the Deputy Clerk’s electronic signature is captured ONE TIME and stored with their user profile. Deputy Clerk’s no longer have to REPEATABLY sign document after document after multiple copies of the same document.
An Applicant need only sign the new signature pad ONE TIME, and their electronic signature is also captured, stored, and automatically printed on all homestead exemption copies. As a bonus, the signed document is stored and can be reprinted an any time.
Simply CONTACT DSM ; we can have the solution installed in ONE DAY.
Instaneasily, adverb, : the ability to instantly and easily search the thousands of pages of historical board meeting notes and attached documents for a specific topic or word via Data Systems Management’s ProntoDMS Board Minute Edition. ProntoDMS automatically converts all documents into a full text searchable archive of data elements. There is no need to establish manual indexes or keywords as ALL WORDS ARE KEYWORDS. Simply upload completed minutes and supporting documentation to our secure cloud server; then its time to play “Find & Seek“
ProntoDMS Board Minutes can be configured to allow public and/or private access. A URL link is provided that can be integrated into any website. Successful distribution of information “instaneasily” to the public is now a reality.
The process of recording Land Records utilizing their previous green screen text based Land Records Management System was taking Leflore County way too much time. Too many steps, too many screens, and antiquated, complicated search and retrieval methods persuaded Leflore to seek relief. They decided to convert to a faster, easier, modern LRMS – Land Records Management System, Data Systems Management’s ProntoREC.
ProntoREC programming utilizes the new Graphical Web Based Browser Environment. (Our customers call the new interface – Blue Screen Graphical). The new BSG Graphical interface does not require specific PC software or a Client/Server environment. Simply open your browser and access the application from any PC. Since multiple task can be accomplished with only a single screen, records can be processed quickly. Optical Character Recognition technology is utilized to capture ALL THE DATA on the actual documents. This process provides the capability to Copy/Paste index information directly from the document or to SEARCH for specific information within the actual document.
Migrating from an older Legacy system to Data Systems Management’s new ProntoREC is a Walk in the Park. DSM transfers your existing data and images seamlessly into ProntoREC. We provide a few days of on-site training, establish a GO LIVE date, and your new Document Recording day begins with the Cool Blue Breeze of Blazingly Fast BlueScreen GraphicalProntoREC.
We’ve all felt the pressure of daily tasks that need to get done and know how it is when one or more of those tasks are not completed on time or in the fashion we quite wanted. As the work week progresses, we feel more and more pressure to get a project completed or to at least make a deadline in a project. This creates for us an environment of stress that we dread walking into on Monday and love to leave on Friday.
Thus we end up with these two phrases: THANK GOD IT’S FRIDAY! and OH GOD IT’S MONDAY (sad face here ). While we laugh and joke about this each week that rolls around, the simple truth is we need a better way of performing our tasks.
Data Systems has just completed work on our Graphical Payroll Update along with our Time and Attendance System. These two programs work independently as well as in harmony to give you a better way to manage your tasks.
Let’s begin with our Graphical Payroll.
For starters, our graphical solution offers a dashboard that allows you the convenience of notifications of recent changes to the system.
Payroll Security , drop down windows, multiple new reports, column sorting are all a part of the new graphical payroll update. There are many more options that are not listed here that affect the way your day to day operations are handled. Items like the ability to print/re-print W-2 for a single employee, or re-print employee check information as well as displaying all Demand Reports in a PDF format for reviewing, printing, or downloading.
If you are interested in a demo of this application, please contact Data Systems Management at 601-925-6270.
When your payroll is upgraded with our new graphical solution, your days will be easier as all your needs are technically just a click away.
Your new catch phrase will be TGIM – Thank Goodness It’s Monday! You may still use TGIF, but at least payroll wont be the reason why.
In my next post I will discuss the Time and Attendance Application available to you through Data Systems Management.
The ability to acquire and own property in the United States is a freedom that we often take for granted. “A man’s home is his castle” rings true as property ownership in the past was only reserved for lords and kings. The protection of that ownership depends upon a reliable system of the accurate recording of all transactions that identify and track all rights of ownership to the property. The official recording of these instruments is typically handled by an elected or appointed official of the county or parish such as the Chancery Clerk in Mississippi.
Historically the recording of this information has been a paper intensive process whereby all the documents are stored in large volumes of books cross referenced by even larger index books that recorded the grantor, grantee, section, township, range etc. of the instrument. Modern digital and scanning technology now allow many counties to store these documents in an electronic format thereby eliminating the bulky volumes of paper documents. These new electronic scanning systems are typically called a “Land Records Management System”, or LRMS.
Data Systems Management has recently completed the development and installation of our LRMS referred to as ProntoRec. We use the term Pronto because our system is FAST, easy to learn, and completely browser based graphical and cloud enabled. We extend the application beyond the capability of most existing systems by providing the ability to not only search by the typically keyed indexes on grantee, grantor, etc; we utilize OCR (Optical Recognition Technology) to allow the search and retrieval of any instrument by simple searching for any word, document, or phrase. Yes, internet search functionality is a standard feature of ProntoRec.
Board Meetings can be a time consuming. From planning the agenda to recording the minutes and finally tucking them away in a safe a secure location. Once a process is in place, it can go untouched for years. Regardless of the number of times you meet annually, we can help you organize your board minutes, even if you need to redact certain information such as social security numbers etc. Our easy on-site paper to electronic conversion gives you a full text searchable digital archive available for private, local, or public access.
Searching your board minutes has never been easier! Just type in any string of text, and see your results in seconds. You can also easily eMail and track documents with this application. Please feel free to contact Data Systems Management for a free on-line demo at your convenience. Contact Annette Walker at 601-573-6130 for your demo today!
By now most everyone is scanning. Nothing new there, but did you know that Data Systems Management offers you a way to scan all your old records and there is no indexing involved!
Index Free Scanning
Data Systems Management offers to you an index free scanning system for your old land deeds. This saves you untold amounts of time on the front end as well as on the back end. You will never have to remember how something was indexed or what file it was saved in while making an effort to retrieve it. Data Systems will even take your previously scanned items and convert those to index free scanned images.
By using the Scanning option with Data Systems Management, your scanned records can be searched just like using the internet. This scanning application is so easy to use you can even utilize interns, or young people looking for part time work to get all of your records scanned.
Data Systems Management is committed to bringing you quality products that improve your daily workflow. Give me a call, I would love to come by and speak with you regarding our latest scanning option! You can reach me at email@example.comI look forward to hearing from you very soon!