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DSM Winter Client Appreciation 2017

 

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Data Systems Management will be hosting our annual client appreciation conference on November 21, 2017.  This conference will be hosted in our Clinton, MS office located at 1505 Clinton Business Park Drive.  We will have the pleasure of digging a little deeper into the ACA regulations and you will again have the opportunity to ask questions of Seale Pylate of Phelps Dunbar.  This is a service we are providing to you since the ACA and government fines are still an issue.  A large portion of Seale’s time will be allocated to your specific questions.

After a mid morning break, we will provide a brief overview of the much promised graphical payroll which is now live in multiple locations.  This new product boasts many exciting features such as Perpetual Report Archive , optional Direct Deposit, unlimited user, define NOTES with audit trail (yes you can track employee raises) global default time, entry for employee groups, and too many more features to list.

Our Time & Attendance system has been updated with new lower cost Android time clocks and we have enhanced the capability by executing mobile text punches with Geo-Location functionality.  The FLSA requirements are still mandatory, the monitoring of hours for ACA purposes and insurance coverage is still an issue, and fines for non-compliance it still a reality.

Lunch will be provided, there will be door prizes, and of course a little time for shopping while you’re in town.  The afternoon will be open for any further demonstrations and/or questions or topics that you would like to review with us.

Mark you calendar  NOVEMBER 21, 2017 and join us as we celebrate the beauty and the great people that make our state the best it can be.  We look forward to seeing you there!

 

 

 

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MAGPPA CONFERENCE

Mas 2017 Conference

 

Data Systems Management will be attending this year’s annual MAGPPA Conference being held on the gulf coast.  This is our first time attending the MAGPPA and we are looking forward to meeting each of you!

Please stop by our booth for your free gift and while your there check out our software applications created to make your job more efficient.

Save the Date – October 15-18, 2017 and drop by to say hello!

 

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Justice Court Clerk Conference

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Data Systems Management is pleased to invite you to stop by our booth during the upcoming Justice Court Conference to be held in downtown Jackson, MS November 2nd and 3rd, 2017.   This conference is being hosted by the Mississippi Judicial College.

We have a gift for you just for stopping by.  We also have some new software that will enhance your job now.  We are looking forward to seeing each of you.  Please stop by the booth, pick up your free gift, visit with our representatives,  and see our newest software.

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Congratulations!

Becky Buie Pike County

Becky was the lucky winner of a Surface Tablet given away by Data Systems Management during the recent Chancery Clerk Conference.

Becky is the Chancery Clerk for Pike County and has served this county well during her tenure.

Becky, we do hope you enjoy your prize!

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MACA Summer Conference Biloxi

Coming Soon is the MACA Summer Conference to be held in Biloxi during the week of July 16-20, 2017.  Please stop by the DSM booth and see either Robert Holt or Al Theriot regarding our newest graphical Cloud Web Tax Inquiry.   This application is one of the latest and was created specifically with you in mind.

Our position is, your software should enable you to perform your duties better, and having fewer distractions is just one way we can help in this arena.  Utilizing this application will dramatically reduce the phone calls coming into your office enabling you to focus on your daily tasks.

We will be looking for you there!

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Summer Chancery Clerk Conference 2017

MS chancery clerk convention 2005

Well, this was some time back!  Wow time surely flies.  This picture is actually from a Chancery Clerk Conference from 2005.   This was taken in the early days of my Data Systems Management career.  It seems like yesterday.

Looking forward to the next Chancery Clerk Conference, to be held the week of July 10-14, 2017.  Data Systems will attend this conference and cannot wait to see you there.  The friendships that have been made over the years, with Chancery Clerks as well as with other vendors is what has made this time pass so quickly.

Data Systems is pleased to present to you some newer items that we now have implemented.  We have worked hard and are sure you will find these new items, such as our Time & Attendance, upgraded graphical payroll, and our new scanning applications just the ticket to put your office in the driver seat with the public.

Stop by our booth for a quick look and let us help you with your office needs.  We are looking forward to seeing you soon!

 

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MAS Conference Winner

Data Systems Management recently attended the Mississippi Association of Supervisors Conference June 12-15, 2017.  It was truly our pleasure to see all the newer supervisors as well as the seasoned supervisors, administrators, comptrollers, and chancery clerks.

During our visit we presented out Time an Attendance application and gave away a handsome prize of a Windows Surface Pro PC Tablet.  Today we are making the announcement of the winner.

Above is a picture of Randy Wolfe, Tallahatchie County, MS, with his win. Congratulations to Randy!  We hope he is enjoying his prize!  Also there are a couple of pictures from the conference, and our booth.

I would like to leave you with a couple of pictures of the great decor.  Thank you to the Association for such a great conference.  We look forward to many more.

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TGIF!

           FINALLY FRIDAY!!!!!!

TGIF
Excited for the Weekend!

We’ve all felt the pressure of daily tasks that need to get done and know how it is when one or more of those tasks are not completed on time or in the fashion we quite wanted.  As the work week progresses, we feel more and more pressure to get a project completed or to at least make a deadline in a project.  This creates for us an environment of stress that we dread walking into on Monday and love to leave on Friday.

Thus we end up with these two phrases:  THANK GOD IT’S FRIDAY! and OH GOD IT’S MONDAY (sad face here ).   While we laugh and joke about this each week that rolls around, the simple truth is we need a better way of performing our tasks.

Data Systems has just completed work on our Graphical Payroll Update along with our Time and Attendance System.  These two programs work independently as well as in harmony to give you a better way to manage your tasks.

Let’s begin with our Graphical Payroll.

For starters, our graphical solution offers a dashboard that allows you the convenience of notifications of recent changes to the system.

Payroll Security , drop down windows, multiple new reports, column sorting are all a part of the new graphical payroll update.  There are many more options that are not listed here that affect the way your day to day operations are handled.  Items like the ability to print/re-print W-2 for a single employee, or re-print employee check information as well as displaying all Demand Reports in a PDF format for reviewing, printing, or downloading.

If you are interested in a demo of this application, please contact Data Systems Management at 601-925-6270.

When your payroll is upgraded with our new graphical solution, your days will be easier as all your needs are technically just a click away.

Your new catch phrase will be TGIM – Thank Goodness It’s Monday!  You may still use TGIF, but at least payroll wont be the reason why.

In my next post I will discuss the Time and Attendance Application available to you through Data Systems Management.

Stay Tuned…
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Ransomware is all the craze!

Ransomware is a type of malicious software that’s designed to encrypt your data and then hold it for ransom until you pay the hackers to get the decryption key.  There are several reasons to be concerned.

1. You’re data is encrypted and you’re not getting it back unless you pay the ransom or you reload your data from a recent backup. (big concern there!)  Depending on the type of backups you do and the number of infections you have in your organization, it could conceivably take anywhere from a few hours to upwards to a month to get fully restored.

2. If you pay the ransom (which can range from a few hundred dollars to a few hundred thousand dollars), there is no guarantee you’re going to get the decryption key.  Think about it.  Paying the ransom is basically saying that you trust the people that hacked your computers in the first place.  That’s just crazy, yeah?

What can you do to make your computers and local network more secure against hackers and malicious software?

While ransomware is not new, a new wave is sweeping over computer networks around the globe.  The most recent breakout infected over 300,000 systems in 150 countries across all industries.  However, there is a way you can dramatically reduce your chances of getting a ransomware infection.

It starts with updates.  Keeping your operating system (OS) updated is the first line of defense against any kind of malicious software attack.  It goes without saying (so I’ll say it), at this point you should not be using Windows XP or earlier OS.  They are not being supported anymore.

So using the latest OS and keeping that OS fully updated is the first, and easiest, way to minimize your risk of infection.  Apple and Linux get viruses, too.  So even if you’re not using Windows, keep your system updated.  That will go along way in protecting you.

Along with keeping your system updated, backups are important.  People generally don’t think about backups.  But, if the data on your system is vitally important, say, payroll, inventory, time sheets, AR, or any mission critical data, you should be doing nightly backups of that data.

If you become infected with a virus, or more specifically with ransomware, then you can recover your data by restoring the backups.  Problem solved!  No ransom payment!  The boss thinks you’re a genius and everything is right with the world!  Assuming your backups are good backups, you will be able to completely recover from a ransomware attack using them.

You should also have anti-virus software installed and running.  These days, ransomeware and other malicious software attacks usually start with clicking on an email attachment.  Just clicking the infected attachment will install the malicious code.  A good anti-virus will scan your emails when they appear in your inbox and alert you to possible infections.

The anti-virus program for your organization should be a business-class, i.e., an enterprise-level, version as opposed to the free stand-alone versions you can download from the Internet.

An enterprise-level anti-virus program can be a little pricey.  It depends on the vendor, which anti-virus you choose, and how many computers you want to put it on.  There is nothing wrong with the free versions on your home computer mainly because… well… they’re FREE!  But, free shouldn’t a consideration for your business, in this case.

So, to recap…

1.    Keep your operating system updated.
2.    Have an anti-virus running and keep it updated.
3.    Save early and save often.  Make backups!
4.    Don’t open email attachments.