Land Records Management
The ability to acquire and own property in the United States is a freedom that we often take for granted. “A man’s home is his castle” rings true as property ownership in the past was only reserved for lords and kings. The protection of that ownership depends upon a reliable system of the accurate recording of all transactions that identify and track all rights of ownership to the property. The official recording of these instruments is typically handled by an elected or appointed official of the county or parish such as the Chancery Clerk in Mississippi.
Historically the recording of this information has been a paper intensive process whereby all the documents are stored in large volumes of books cross referenced by even larger index books that recorded the grantor, grantee, section, township, range etc. of the instrument. Modern digital and scanning technology now allow many counties to store these documents in an electronic format thereby eliminating the bulky volumes of paper documents. These new electronic scanning systems are typically called a “Land Records Management System”, or LRMS.
Data Systems Management has recently completed the development and installation of our LRMS referred to as ProntoRec. We use the term Pronto because our system is FAST, easy to learn, and completely browser based graphical and cloud enabled. We extend the application beyond the capability of most existing systems by providing the ability to not only search by the typically keyed indexes on grantee, grantor, etc; we utilize OCR (Optical Recognition Technology) to allow the search and retrieval of any instrument by simple searching for any word, document, or phrase. Yes, internet search functionality is a standard feature of ProntoRec.
Board Meetings can be a time consuming. From planning the agenda to recording the minutes and finally tucking them away in a safe a secure location. Once a process is in place, it can go untouched for years. Regardless of the number of times you meet annually, we can help you organize your board minutes, even if you need to redact certain information such as social security numbers etc. Our easy on-site paper to electronic conversion gives you a full text searchable digital archive available for private, local, or public access.
Searching your board minutes has never been easier! Just type in any string of text, and see your results in seconds. You can also easily eMail and track documents with this application. Please feel free to contact Data Systems Management for a free on-line demo at your convenience. Contact Annette Walker at 601-573-6130 for your demo today!
DSM has been working to improve your software experience. We have added some new screens, and changed some functionality on our screens to help with your everyday workflow. Efficiency is the name of the game here. Stop by our booth at the upcoming Justice Court Conference to see what we’ve been up to in your office!
Here is a sneak peek at some of the changes headed your way!
Stop by our booth and see Al, Alan, or Tommy regarding the newest version of our software for the Mississippi Justice Court Clerks!
Data Systems Management will be attending the upcoming conference in French Lick, Indiana with the Auditors May 21-24, 2019. Stop by our booth for your complimentary gift, and register for our door prize. While you’re there, take a peek at our Board Minutes Application currently installed in Delaware County!
The beginning of a new year is so exciting! This year is no different. Soon the Mississippi Chancery Clerks will meet. February 5-7 at the Jackson Marriott. Look for our booth and take a minute to chat with Al or Alan.
Recently, you should have received an invite in the mail similar to this one:
As always, we are looking forward to seeing you there!
Mark Your Calendar!
Soon you will see this invite arrive in the mail. We are very excited this year as we have some new applications to show and we also have a new Client Portal to introduce you to. As always, the sessions will be in the morning and we will feed you a good hot meal. We will be available to answer any questions you may have. We always like to sit and visit with our clients and hear your feedback on ways we can improve our software. This year we have two dates, December 5 or December 12, so be sure to send your invite back with the date you will attend. You can email me at firstname.lastname@example.org, or contact me by phone at 601-573-6130. We look forward to seeing each of you there!
By now most everyone is scanning. Nothing new there, but did you know that Data Systems Management offers you a way to scan all your old records and there is no indexing involved!
Index Free Scanning
Data Systems Management offers to you an index free scanning system for your old land deeds. This saves you untold amounts of time on the front end as well as on the back end. You will never have to remember how something was indexed or what file it was saved in while making an effort to retrieve it. Data Systems will even take your previously scanned items and convert those to index free scanned images.
By using the Scanning option with Data Systems Management, your scanned records can be searched just like using the internet. This scanning application is so easy to use you can even utilize interns, or young people looking for part time work to get all of your records scanned.
Data Systems Management is committed to bringing you quality products that improve your daily workflow. Give me a call, I would love to come by and speak with you regarding our latest scanning option! You can reach me at email@example.com I look forward to hearing from you very soon!
Data Systems Management will be attending the 73rd Annual Clerk of Court Conference being hosted by the French Acadian Clerks on May 8-11, 2018 and would like to extend an invitation for you to stop by our booth and meet with our sales associates, Alan Smith and Al Theriot of Harahan, LA. While visiting our booth, please pick up your free gift, register for our door prize drawing, and ask about our LRMS ProntoREC.
Data Systems Management will be attending the Indiana Recorder’s Conference April 17-19, 2018 and would like to extend an invitation for you to stop by our booth and meet with our sales associate, Annette Walker. While visiting our booth, please pick up your free gift, register for our door prize drawing, and ask about our LRMS Pronto-Rec.